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Board of Education Meeting - August 2, 2021

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even for you we'll get started well if you want to do the regular meeting of the East Windsor Regional School District Board of Education August 2nd 2020 whoever now rent advance notice of this meeting to provide at least 48 hours ago such notice provided the time date and location of this meeting in a good of the agenda to the extent it was known as notice of this meeting has been given in accordance with law minutes are being kept by the board secretary and will be made available probably to any member of the public requesting them from the board secretary at 25 Electra Lane Hightstown New Jersey minutes to be provided at cost and in Quincy are there any board members where is it believed this meeting to be in violation of an open public media. turn this room are located to either side of the DS and behind the audience item b-1b vitamin C a motion for approval of a candidate submitted any questions call the board please picture ramachandran the streak Miss Lance funniest is not here I will go back to normal second after week thank you Stefania did you unmute mr. phone yes Kyle Texas yes sorry about that thank you yes on August 2nd 2021 please closed sessions concerned students Hy-Vee report for August 2nd 2021 and Personnel minutes of these closed sessions will be made available to the public when the need for confidentiality no longer exist play Paxton call ramachandran misophonia especially yes this week's celebrity yes Soldier where to go to the superintendent report to have people joined so we're going to the superintendent report to epic good evening everyone hope everyone's well as we transition to August a few updates as we prepare for the upcoming school year first and foremost I just remind movies that are supply list posted on our website believe this actually the week before last so I have the opportunity to review if you haven't already just to get your your child prepare we tried to be somewhat cognizant of the fact that we're not we're not trying to bombard families with extended laundry list but making sure the rest of the central items and also some suggestive but not necessarily need it so if you haven't already please take a look and get a sense of what how you can get for your child as we prepare for September what is provide an update regarding our summer programming I shared a little bit about this at our last meeting we are at the tail-end we concluded our supper in Richmond or extended year school year on July 29th I mention it the last meeting that we had about three hundred and forty students attend are called Summer Bridge learning opportunities in about 200 students in our extended school program at 8 to 11 we also had all written out loud program that was a  of a storytelling creative writing a project that we engaged with with a group and type of written out loud connected to tapping into our students creativity got about 350 students participate in that that was actually all virtual but we are very pleased with the participation of her looking for ways in which we can possibly continue with that in some form I will mention that on July 28th we have the opportunity to have the interim executive County Superintendent Yasmin Hernandez visited our summer programming she was extremely impressed with the number of students who work present that also impressed with the level of Engagement so they want to take a moment to thank all of our teachers or administrators who planned organized and implemented our summer programming think it went well on the Quest for learning accelerationism to work September but I definitely still at the great sense of appreciation for all those who participated in the process of including mid August our summer learning opportunities in the summer I think it's a good opportunity for the board and Community to have a sense of our construction projects our facility project I think it's within a school district for the office where are teachers in in our students spend quite a great deal of time to get a sense of what we're doing to ensure that we have visually appealing but also a suspicion and environments that are cognizant of any conservation so for right now we have a few things actually installed as we speak they're on course to be concluded at the end of this month we've been promised that our Our Girls team can play on those Courts for their season at were excited about that project our existing tennis courts is still here it's still available we will be at moving forward converting our old Court Street the two parking space that will not occur until a 20 from to school where in the second phase of our window installation this summer I think we're pretty much replaced all the windows at that at craps we were mindful that there were some places in terms of assessing where we were right where's the windows that we're not alcohol. We've been short at this point I'm going to be Ford on Windows that all windows that can be open we realize the importance of ventilation especially based on the last year-and-a-half I also at the middle school we've installed two new boilers in short at the is working effectively and efficiently modern technology compared to the boiler to be quite different in addition to the attic Crest we engaged about years ago really an in-house project that was somewhat of an aesthetic upgrade really connected to taking certain wings of the building and renovating those wings and it really involves the lighting tasting of class concealing a college estimates and and some flooring and it's really made a huge difference so we continue to have replicate each year that model and do I need to come into our maintenance team I mean the majority of that work is done internally with our maintenance staff transitioning over to the true school and process of replacing the fog exterior of the true scope and given in a much-needed facelift a brick front and very excited about that project and we also have some hbac work I'm over it I drew couple of large air handler units have been installed obviously this improves our fresh air circulation within the building but also just the efficiency in the way that our air conditioning and heating operates within the building over G and are we continue similar to mhk the internal renovation project where we were really upgrading segments of the building when the steps further added from classroom to the process so and engaged in upgrading some bathrooms and student bathrooms I was in that building as you know or Hightstown schools are somewhat older and we need to be very mindful of how we maintain a sense of taking care of the infrastructure also the the visual presence within those buildings this summer wants to see black we did not engage in any heavy duty at construction but we didn't gauge in a planning process where we walk the building really Tire building in interior exterior and we're in the process of working with the Architects to map out beginning for 2022 some interior upgrades similar to what we've done at both in our image pld I'm super excited about where we are I think that from a stamp when I appreciate the board's support in terms of projects and I appreciate the fact that we can engage in that in such a way that does not require a bond referendum that would do a bond referendum type work and I think it's really in on the district a transition to fall preparation I will bring the midpoint the song I think it's July 12th meeting and if I were to Ryan we're on the clock here as we exited the school year that the 2021 school year I think we were in a place where we were moving towards a sense of normalcy right looking forward to that and I think I can transition to the end of the school year it became some I think some relaxed approach has some of the protocols that were in place as a relates to dealing with covid-19 so when we had the end of May the governor indicated they will be no mess Mandate of the schools will be left up to individual districts and then at the end of June it was all so the ropes for Word document released by the Department of Education and be Department of Health in there a number of considerations document but more so I was advising Dolphins safety calls that should be considered a by school district one in particular would be something along the lines of mate 83 ft separation with in clashes between students however and indicated that one of the the Jesus that would be that all students will be returning to school in persin in person learning the fall and if that was done indicated there would be no virtual learning option as we had in the 2020-2021 school year shortly thereafter we talked about masking within schools and it talked about the fact that there is some recommendations for unvaccinated individuals to be mask shortly thereafter the American Academy of Pediatrics released in guidance that talked about a recommendation form asking for all individuals two years old and above with in school studies both staff and students unvaccinated quarterbacks for me since our last meeting really Brewing through the month of July the Delta variant has been been quite quite active I was in our nation and that brings us up to the CDC guidelines updated CDC guidance that was released on July is now recommending indoor masking for vaccinated or unvaccinated individuals in areas where the transmission levels are substantial currently in Mercer County we are hello neighbor Monmouth County which is currently at the transmission level of high in addition to that they change their the language that was recommended on July 9th based on the the growing numbers of cases Nationwide and INR say the feet of the area's the areas of transmission levels of the nation of two-thirds of our state that are kind of falling under the substantial height categories that brings us to the official recommendation from the CDC indicating that the schools masks indoor mask-wearing is recommended for all students and staff in addition to that on the 30th the CDC also releasing guidance indicating the based on a recent study it was discovered the vaccine needed individuals and carry enough viral load to transmit disease to others which prompted the indoor mess recommended call guess I'll add that the governor also slightly pivoted someone and indicated that the state is now strongly recommending vaccinated and unvaccinated individual wear masks indoors so where we are if I have to make that list determination today I would be recommending that staff and students wear masks and doors opposite we haven't finalized our decision at this point but if you don't getting a sense of where the numbers are going I believe that that is where we at we are trending at one point I was leaning towards more of a mass optional recommendation however we talked about a number of different factors dieting or decision-making one with would have been obviously CDC guidance and recommendations the New Jersey Department of Health has as yet to release its updated dinosaur school but we are we can lean on is that historically they have often mirroring the CDC what I'll say is this you know last year was a challenge and I'm not celebrating having to the recommend potentially an indoor mask requirement I love her in a few different and in really Samuel mitigating factors I think it's important for us to consider one we talkin about all students returning to school last year we had about 40 to 55% of our students in person with fast-forwarding in predicting the forecast in Atlanta all of our students which is going to be somewhat of a pleasant right return however we're talking about a lot of children and a lot of Staff members have been building 5,000 students across six buildings we'll find ourselves in close proximity in various environments if the trend in terms of the Delta variant continues in the direction of the storm I believe that North Park recommendation for mask-wearing indoors I'm going to share a I don't answer that just in terms of some data that's what we've been looking at CDC Guidance the the health dated within the state and region and I mention vaccination levels as well what I mean by vaccination level we do want to take a look at it within our community to vaccination rates and we've been looking at that data to working with the health department to get a sense of what that is and I do believe that those numbers are trending in the right direction I will continue to watch it as we move forward in the weeks ahead so what I'm going to do is share Community update this week just providing a sense of where we are currently I have not finalised the termination but I don't want people to be blindsided as we move towards a potential Mass requirements and it will be indoors at the August 23rd board meeting I will provide a more formalized updating and kind of plan for where we're going in as a relates to protocol stop the safety guidelines as we are somewhat removed from today I think that will give us a good sense of where we anticipate our status the point I guess today I was I was reading an article and what what you want to be a little bit with the fact that on Monday the state New Jersey reported 937 confirm cases just a seven-day average canoe Lee Cooper Kobe cases increased on Monday find 32% from a week ago and 326% from a month ago so it's the highest seven-day average since May 12th so I can't pretend I think we just have to be mindful of where things are trending and be prepared to do what we think is in the best interest of the safety of our students and staff so I will provide an update to the community this week and I guess the August 23rd meeting I believe we would have been a more definitive stance in terms of where we we look to go in the fall but that's where I see things at this point I would then I thank you for your continued concludes my report Mister superintendent I'm sorry I missed it and being with this outdoor yes I can August 23rd meeting and I don't need nothing that we have any sort of social distancing in the bath now this week I'm going to kind of give it up go to where we're going based on the planet we've been doing the scoring based on the recommendation of 9th Street receipt so I can see this is going to be 3 ft distancing both in classrooms and all speeches in indoors as best we can. Maybe sometimes that we can't fight for but based on some of the initial planning you've done thus far we believe that we can handle that the only area that want to see some challenge will be possibly high school lunches so we're looking right now at creative options to too kind of map out free peep this December than the cafeteria and then we need to look at some auxiliary spaces for lunch at the high school at the elementary level in Middle school-level We Believe are okay in terms of addressing the three ft distance it's going to be outdoor I'm thinking of having with the last year like that's one of our considerations make sure that we take advantage of our outdoor spaces right for 4 host of issues so we're still going to have to pursue that you know in terms of lunch we are looking to modify things to make it somewhat more efficient so we don't have student standing in lines for nothing too. Of time and so forth so I do I will share all of that you know we'll talk about kind of like the start of the dates of the end of the day procedurally and end cool to have a sensitive kind of where we're going out of that is based on the considerations and say that you know what I want to call it a silver lining from last year I believe. one of those protocols be put in place last year we going to Harry Ford maybe not always as aggressively as we did last year but the fact that we had that framework in place I think will help us as we transition into so I will share that in the August 23rd off of formalized that in terms of what I put into the community yeah so my question is between August 23rd and September 9th schools reopening will you have enough time to make the changes Auto reason we have some other plan if you only the only change right now well I shouldn't say that because you don't know how things play out right but in terms of like I said if you rewind the clock. We are in a position to be as flexible enough in terms of protocols based on what we live last year right now. set the main change I think that's on everyone's mind would be the masking recommendation endorse and that's easy to to adjust it may not be always easy to digest but it's easy for employment so long we're not drastically change I don't see any significant change between now and then one thing I did when I when I just write in my record is that the one half to that needs to move forward and that was connected to the road for documents New Jersey Department of Education and help was that based on a CBC order masking it is is mandated on Transportation so students and staff on school buses will be required we know that now we're basically that is one that's the one have to that that emerged from the guidance just one follow-up question so there is a deep cleaning mandate everyday or what's what's expected in terms of the cleaning process where we identified more frequently touch we enhanced our cleaning Elkhorn supplies we need to be EPA friendly in terms of what we used but we definitely will be more diligent Vigilant regarding the kind of product we were using and where we were using them and how frequently abused them so you can imagine you know we're talkin about light switches door knobs bathroom so frequently clean environment we talked about the Deep the dynamic is really being how we transitioned and saying that daily our buildings were being cleaned at a deeper level you know the one provision was it if we had a situation where we had a that was in an isolation room that was deemed to be a positive covid test that room would get her one we have a no entry for 24 hours but that will we get in even deeper deeper clean the house a mess problem and like I said we benefited I believe from The Experience last year yes that very quickly planning on having breaks for the pupils I mean in terms of wearing the mask for the whole day because from what I'm hearing is there pretty much taking the bus in the morning and the whole night with the bus in the afternoon and they wear them the whole time so what I would plan for that some of some people can handle the mass more or less than in some people's has respiratory problems call bona see what I say is that if there's a health issue we deal with that of an individual basis know we as we did last year at Birch I think it's at the point we try to incorporate Petit Chablis opportunities for Mass brakes and that was when we were looking to get students outside now so we we do recognize don't say that I'm not in a position right now where I'm at all thrilled about the thought of having you know us returning in the in the fall but I can't pretend about what's happening with with this particular variant so I'd love to be able to announce that we're not wear a mess in the fall but I think they're young moving in that direction we do need to be mindful as inconvenience we do need to be mindful of how we can break that up so students have opportunities to not be wearing masks from the time they walk into the time they exit Make Your Mark I was just curious I don't even know if they're busting including Sports distancing including masculine but that won't be possible as everyone even for the belief is that obviously we can make we will support it but if the distance thing is not if it's not there we believe that the masking creates a mitigating factor and the other pieces that students are non buses for a huge amount of time so I will be talked about 62 less 50 minutes or more Dynamic we know we believe that there is listen to some limits there because students are non buses for significant duration of time both coming to and from school but we were still in here to that product whether it's coming to school for the school David also for an athletic event as well when a student is a bus they will be required to wear masks I exchanged question if staff and students are required to keep the masks are we going to then modify the school day or is it going to be a full school day because I thought last for your wee-wee that's the reason why we modified it and shortened it because of the Mask mandate that's not why we no we didn't shoot we didn't shorten the school day because of the Mask mandate we shorten the school day for holster he's one we were transitioning students back we were trying to limit things like serving lunch you know where we were trying to navigate what that would look like that was more so the motivating factors for reducing the in-person day but but even if midi in person day we would try to be mindful of giving students opportunities for the math rates for feasible at that point it wasn't because of the Met at this point G we are looking to have a full day okay thank you questions beer okay we are back we are recording and it's time for item for the Spurs board member comments and members of the board wishing to speak Nicole and that was when I called it was great to see it so early so we could plan and he had plans you can rearrange them or make other so thank you to everybody are board members and I'm going to ask a question. I think we we don't have any old business number 5 so we were going to eliminate the number 6 so I'll just toss out there if we're not going to be a second round of this comment I'm so bored now he's not our production of a comedy or Shakespeare the errors which I know that the school board supported and there were many students from The District's you participated and it was just a joy and I know it was you know with lullaby and everybody had a great time so I just wanted to say that do that tomorrow night into the woods is happening Hightstown High School was supposed to do that I guess the covid-19 and it's at the LINQ theater the park was in the park this past weekend and then extra the other board members okay none will move on to Bob can you hear me we have a few rules here there's a form of the comments do more than 20 minutes long and we're going to have just a single comment. Again so we're going to fit everyone into this this coming. I'll be off streaming speak and not your name home dress and group affiliations of appropriate and all statements redirected to me and we'll start with the written comments at least has a few comments that were sent them writing and verified so we'll begin with those and then two before I bring the tandem-axle face cover forced upon our children Fort be optional and not parked in the last comment it's project Collington nursing assistant population for kids do not need two man team at the optional and individual night you were announcing who was vaccinated do you like not which is a HIPAA violation by Stacy plant 6 Dover Lane East Windsor I want to thank you all for the dedication to our students during the pandemic over the past year-and-a-half I want to express my concern regarding unmasked eating at the school this upcoming school year with over 1,500 students approximately at Hightstown High School alone and knowing that our meal times are already congested and crowded I'm very concerned about contact tracing with everyone unmasked and cohorts being tracked as students move if we if they were conducted as they are I think that the three feet minimal distance between students will be extremely hard to maintain under typical circumstances I want to thank you for your flexibility in scheduling last year to accommodate the education of our students and I looked go to hearing how safety will continue to be maintained as we progressed into the school year thank you thank you speak this is the one opportunity to speak I was wondering if they would be addressed in the guideline for recommendation letters going to be presented at the next board meeting I'm in this goes beyond the three cars in The Mask guidance I mean as We Know many students have been physically in the building 18 months and for all students has been that long since they've had a full day of learning and is some doors that goes along with that so I was wondering how our students are going to be supported mentally so their Mental Health how we addressing that and then for the covid exposure if a student has been found to be in close contact for someone who's been tested positive what's the protocol going to be I need to quarantine for the 7 to 10 days are they going to be able to attend classes while in quarantine or how it that happened and one last thing can we get rid of that data code form that's all thank you was transitioning students back to school definitely something that we are I want to say concerned about but we definitely are mindful of we are being more cognizant of how we incorporate STL into our school day whether it's no formalized sessions work what is a pushing into classrooms depending on the level Elementary Middle High depending on the nature we have a scheduled and supported we're going to have our teachers integrate SEL components at least the building Community Building relationships a strong emphasis relationship-building also increased our counselor pull at the elementary level we have an existing relationship with Rutgers University for some school-based supports the also support families as well and then we also partnered with the group The Sharecare Solace that could provide some additional resources for families kind of beyond beyond the school experience but they work with us as a school district so I'm excited about that partnership Rules of Engagement nsdl I'm going to call the survey because I work sometimes using the term survey because it feels like it gets a little worn out but we are going to assess for our students are and in from that recommendation for emerge both kind of friends based on grade level but also specific students of teachers going to have a sense of where they're at their students lie as a relates to the SPL of framework the castle framework and that way you don't need those teachers to embed within their but also from a school stand for in enabling us to get a sense of who do we need to potentially supporting the different way I think your second question surrounded call Tracy Italian Sub Station II thing was contact tracing the same protocols that we enacted that were recommended by the New Jersey Department of Health last year for the prospective contact tracing is one of the key components so therefore we will continue to do that in terms of individuals who are identified as close contacts there will be a recommendation for a quarantine. If there's if the vaccinated and I'm in a week we recognize that there may be situations where students need to be quarantined if that were to occur we're still going to have the ability for those students to participate I'm a covid related need to quarantine this point we we know that we've lived the notion of having students my access the classroom virtual let's do something that's a table for us and that's permissible as the release of the latest guidance from the Department for caitian so that's something that we can we can still definitely in here to I'd love to think that we won't need to do that but I would imagine that we some circumstance that makes me to occur and we're prepared to handle that the answer station form was still assessing that is a screening tool I know it is irritating but you know I I need parents in particular to be be somewhat kind interested triggered by the fact that they are acknowledging to the school district each day what they believe the health status of the child to be and you know I think that it's one of those things are right now we do have it as something that is listed as part of a process that once again it has not been finalized but we are looking at meeting to have a screening tool and that screening tools not only helps us with issues as a release to covid assistance as we transition into cold and flu season do not want to have students with L in building so that's where we are right now but I bet we will provide some more delineate and guidance in in in the shore I want to call the program we just put play Nemesis on on the social emotional needs of students which is really more so up a conduit for providing some therapeutic support outside of the school district but because we have a partnership with them for example if something occurs at the family and they need to level support you know sometimes there's some red tape and then some things that hinder that process from flowing smoothly care self appointment with us the service and extension they will provide support to a family directly as it relates to something that made may arise I would like to submit in terms of SEL within the school environment clearly we are so focused on creating the conditions that we think are already for learning to occur we recognize that those learning environment the keyboard to win the students walking in the door of that building a program of sorts we have developed lessons that we will have to integrate them into a child experience while in school but definitely an emphasis on relationship-building both student the student but also teacher to student something that we placing a premium on this year thank you whoever more hand raised hi this is Sue Madden I'm at 16 Maple Stream Road I said a question about teachers coming back I know last year a lot of teachers I think they have the option to teach remotely and I was wondering if that is still the case this year will we be seeing any of that question look up with something so last year it was it was an option but it wasn't it wasn't it was an option that need to be supported or I was with as an accommodation medical accommodation based on the high-risk Dynamic associated with covid facts that have changed has been most notably access to vaccinations our staff members were provided so we went we had a pretty aggressive in the spring and no we believe that if anyone wanted a vaccination they they clearly had the to receive it so we do anticipate a significant reduction for a teacher to to not be here physically to deliver instruction to students like that I do not anticipate what we experience at last you okay thank you did the end of our public comment night so we'll move on I got to go to skip item five is skipping item six moving right to I'm 7 motion Teen Titans motion to approve routine items by exception having read the materials received I move that the board approve the routine agenda items asked admitted a staffing be professional development plan 2021-2022 be approved admission for fiscal year 2021 to 2020 to approve donations Hightstown High School robotics team Heights on Heights overnight trip. Group connection Retreat the YMCA Camp Mason Hardwick Township New Jersey F travel and virtual and related expenses for August 2nd 2021 Giada District placement age National Services for students to Robbinsville Public School vehicle maintenance proposal for 2021-2022 jide a fiscal year 2022 Grand Mission K Lawrence Township vehicle made proposal for 2021 to 2022 Alcoa purchases and change order number two and number three for GNR Renovations Phase 2 and agree to release Chartwells from the 2020-2021 contra approval of proprietary provider additional T Surplus property school buses to Surplus item pallet jack and our bill list of August 2nd 2021 Dakota II any questions question about the professional development I was looking and they was talking about jele for elementary school and they were talking about Journeys but I had thought that we had replaced that with something else was this a different group and if we were keeping it for a particular group or the first one foundational literacy skills the goal of transitioning away from Journey so we did at one point whole Journeys as a as a as an option but is not a square but I'm going to revisit that because from a core resource standpoint Journeys is not what we're using at the elementary level quick question here if it's okay Lawrence Township bulk you can shed some light on this little bit absolutely historically we have taking care of the Robbinsville sweet I think they have about 10 to 12 buses of their own Lawrence approached us with assuming the maintenance of their bosses and summer fashion they're having a local mechanic take care of their Fleet they were not happy with their server so they reached out to us and basically we just extended the same agreement that we have with Robbinsville to the Lawrence School District so that'll be starting affected tomorrow it'll be able to come in and we'll service there buses and it's okay if it's not the other way we do it I can probably work something up for you as far as a minimum because the minimum would be for the quarterly inspections after that it's just really based on you know / repair so they're there really isn't a specs number for Saturday any other questions do you want to know I had a question on the bill list the two of them the 50 51 is for $25,000 and half of it is going to DSS so is that hospitals for substitute teachers e s e s s is for our substitute in long-term Subs a service is correct DSR I'm not sure when you get an invoice what's up payment. that's it that's a very good point when it definitely not paying that 10 sometimes the delete I'm in that is much longer for a variety of reasons you know we're very compliant or so there's various things that go in that pay package just not like the the vendor gives us an invoice and off you know what banks sometimes we have to get her receivers invoice a lot of times these bills are very complicated like essess do we actually go through and scrub those bills and make sure that we're paying are you know appropriate amounts of for appropriate services so it it's it's different for each vendor utility bills health benefit bills as regular payments are easy to process something like this were literally each bill is unique because you're talkin about sub services for giving days it's it's not we planned out one one of the what's the average life of a school buses were allowed to keep a bus in service for 15 years and by then you by code you have to put it out of service so we take all our bus did that for 15 years if you can get someone to buy these old bus so that's what you're staying right here first thing as the board approves the disposition of the Surplus properties Wii U is a website with a lot of governments use called GovDeals but we actually put it out for a public auction and we get best dollar offer YouTube and the dish because the program I'll just add to try to level out the purchases of buses and bands over time so or not it was in a large number of this is the new year and I think Polly said this is a relatively large here usually able to keep the purchases yes that's a good point usually we're buying anywhere from three to four buses on any given year through four large buses this year's the big hump which we knew about six seven years ago Mr Lavery when we put together our bus refresh program so once we got over this hump with it kind of actually goes down over the next couple years I think one to two buses but yes we usually budget for about four buses a year I'm sorry Rob did you stay. Mike Rashid what happened to those electric buses was a bus company that we talked about I guess we were just going out with the covid break we submitted applications but we were not awarded a grant for that jelly we're going to fall low on the level cuz what they're looking to do is take buses out of large urban areas most of the pollution in and it's smog is created so I guess the further south you go the less likely you are to get an electric bus funded by the state expanding maybe we'll see more they are real any other questions in our agenda I would like to acknowledge the donation from the Branson family to the robotics team very generous says support of the products team for their competition and build no other questions motion and second what's ramachandran Miss Lance yes yes yes yes next week's the celebrity yes I can Clues are the public agenda for this evening we are going to go into a second executive section we will adjust

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Board of Education Meeting - August 2, 2021

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