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Board of Education Meeting - February 8, 2021

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don't know what I just did what's the agenda okay welcome everyone see the regular board meeting February 8th 2021 I should mention a front all your recording I am yes I see that okay written advance notice this meeting was provided at least 48 hours ago such notice provided the time date and location of this meeting and included the agenda to the extent that was not at that time notice of this meeting has been given equation for Minnesota we are being kept by the board secretary and will be made available probably sitting members public requesting them from the board secretary at 2580 leshin Lane Hightstown New Jersey to be provided an employee support policy are there any board presidents who believe this meeting to be in violation of the open public meeting Act nope drink hearing done we may proceed compliance with the fire code well you'll deal with your own fire emergency arise item to Item B is the Pledge of Allegiance would you lie to the flag United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all it's the only real quick extreme B item A1C approval of the agenda second what can I have to make an ocean the thinning hair Tina is not here yet so one Sikh having red materials I move the agenda be approved as submitted any discussion cardboard fleas yes once please there is here. Mr. Russo Java John's not here yet is Miss Lance here not yet Miss Murphy coupon yes yes Miss bregoli yes mr. weeks switch on mute yes I guess the celebrity vitamin D resolution for executive session ICT is it right now resolved sessions at the 2021 closed sessions concerned one student matters HIV report for February 8th 2021 to Personnel minutes of these closed sessions will be made available to the public on the need for confidentiality no longer exist discussion okay call the work please Nicole Russo yes just lands is Murphy mr. phone yes yes yes yes celebrity okay heading to is the executive session this is I will be I will I know it'll be a refund so we're going to Executive session we should be back shortly they were just waiting for beer trends okay we're trying to find his way back next item on our agenda was the student representative report good evening to you all I hope this message and you and your loved ones and get how are Rachel Hue and it's a wonderful to see you all here tonight and I appreciate you tuning in to touch base and what the Rams have been up to as we enter the second semester of the 2020 to 2021 Academic Year first stop wheel to talk about the work or student council has put into sharing love and support this upcoming Valentine's Day in partnership with Key Club and Red Cross our student body aims to create care packages in service of her community a Google form a shared with the students to offer them opportunity of nominating a neighbor who may be in the need of a thoughtful gesture on February 11th to 12th we will be hosting assembly days in the Heights on high school parking lot where we will follow CDC practice is to keep everyone safe arcare packages will contain various Goods such as teddy bears candies and flowers that have been donated and collected from a student body each care package will be delivered to nursing homes and nominated Neighbors in the Heights East Windsor and cranberries on the 12th is so amazing to see our clubs come together and our student body reunite in the spirit of doing something kind for a community stupid also like to update you focus on the individual class fundraisers the senior class has begun his fourth of fundraiser as they've created class Merchandise such a sweatshirt sweatpants and even Max Additionally the senior class all the T-shirt design contest that was open to all seniors to put on their creative cab and come up with their senior class shirt briefly note winter sports age of justices Ashley given our student-athletes the opportunity of participating in a winter sport season following CDC guidelines student-athletes are prioritizing the safety of their teammates coaches and families I participate in a routine protocol temperature text in script cleaner for the gym mats our school is worth on implementing States infected systems for example there has been a cycle in place to determine which of the teams receive gym time for each month alternates which sport can practice in the gym music student-athletes and this is a Junior Honor Bar I feel safe and at the end of the day it's about safety I might be to have a season and I appreciate the adaptations that allow my sports continue and quote the overall consensus of many student-athletes is that they're thankful for the work that went into allowing them to have a season with Nala that recent events may have been difficult for many in our community and we would like to take a moment to say that our sports teams are one of the many reasons why it's an honor to be a ramp the drama club also had their first production since the pandemic first started students put together play eating Rhode Island which was a huge success and the beginning it was tough for the students to navigate this is Uncharted Territory since most of them were only familiar with performing on stage however they got through it in order to put it together they read through the script on can cause pain costumes and props and met with each other to film portions of the play thanks to mr. Koontz the production was able to have a smooth filming and LifeStream experience also a huge thanks to mr. protrusion the drama club director for putting the whole production together the player receives a lot of positive feedback and students in the drama club are glad to finally meet each other again and get back to what they do love the most brothel mention our junior class is currently in the middle of the 3rd annual their third fundraiser this year selling their social media hit hot chocolate bombs and cookies in the spirit of Valentine's Day in January are soon as we're given the choice of electing a hybrid in person model of learning are hybrid schedule taken account the different perspectives a model earnings for this new schedule routine the grand sense of normalcy and continuing our ABCD schedule there is a greater emphasis on brain breaks the battering of students overall well-being InFocus additionally we looked feedback on their experiences with the transition as we become more acclimated but the new learning model the note on January 26th due to the PSATs many students felt asynchronous day was a helpful and productive use during the travel home. Crawford academic support with their teachers to go over areas and need a supplement this time has been reportedly useful and stem classes for teachers can work with students on a more personal level to best support their academic needs speaking from personal experience has the time has been extremely helpful for all the Imperial degrees are Administration currently at the end of finding students who may be in need of support and we'll be taking measures to address upon students return it was nice to see hybrid students returning to the way things were taking pictures in the Celtic locations like the music hallway mirror is mobile share a sense of normalcy but the rest of our state and community Nintendo ever turns National Honor Society has reopened their tutoring services in order to reach out to students in an efficient manner National Honor Society has created a Google spread filled with information about available tutors and Slots open for students seeking help along with the newly-introduced support time students are given different Avenues to achieving their path to academic success follow up on her last report as a senior class is hearing back from their colleges especially those who applied early decision and early action we would like to congratulate her peers on this Milestone achievement this year we facing obstacles and challenges and anxieties were high diversification and I know that wherever we may end up we will make our grades rise of the heist on High School class of 2021 since the first semester of our last year of high school has reached a man make your reports will be going out soon and guidance counselors of innovative ways to support students during the eating a person last our student body was able to welcome the Freshman Class of 2025 to the high school on January 14th or student council hosted a freshman orientation after school to introduce the freshmen and their parents the heights school this was long awaited but worth being able to see our peers come together again student let out reaches like the senior team prep class will continue working on connecting with other grades notably they intend to work with the freshman and can answer any lingering about the high school I think this Dynamic is especially interesting because while the senior classes there to teach freshman they both can learn from one another about the big transitions they are making in life additionally our student body had the great opportunity of interacting with v Raiders at the Perry L Drew school and Grayson Rogers school as an audience to their presentations we were so pleased to meet the future by mines of this district and were blown away by what they had to say thank you for taking the time to tune in tonight I wish you and your loved ones the very best and can't wait to see what's in store for the remainder of the school year happy 2021 Becky primeau Rachel any questions when you're bored okay thank you very much have a good evening item Forza superintendent report mark just like to begin by thanking Rachel and free all again we missed you so that was when we was good to have that stupid voice and our board meetings that was a thorough and information-rich report in. I appreciate you up in here tonight a couple things I'd like to just be dressed just to give us a sense of where we are as we begin February start with 1/8 a reminder that we did record our last board meeting with will be recording all board meetings moving for so if you can't make it to the board meeting all you need to do is go to the website looking to do the board and you will see where to access the recording screen viewing at you know not only live but after the fact so we want to make sure that there's a I level up accessibility and transparency so it's not just a matter of being able to make it to the board meeting can also see the recording and I will say that remote learning snow day stand for a little bit of a culture shift here so I will say that we did have a snow day nurse want to make sure it's it's been noted and we did have a snow day in December 11th December 18th I did talk about the fact that we could leverage remote learning during inclement weather we did that last week we did that today some of the air on the side of safety but I still want to maintain a sense of continuity regarding the educational process we have a snow day moving forward, but I feel if we can and utilize the virtual platform cuz I said to maintain a sense of continuity consistency I'm going to look to try to do that we do have two additional call them additional we still have to emergency today also known as snow days in the calendar if we don't use those days those then get used over there already embedded within the calendar and nestled around certain times of the year specifically from this point we we you why is the Memorial Day weekend to stretch that out if those days are not used in terms of the I just talked about just a health climate for a moment you know there was a surge of sorts in the state I don't want to it appears that that is looking to beside someone but was still under the category of high and we have to still move in a cautious man but the transmission rate in the state last I checked was 27 number in 6 months, so I'm hoping that we continued to Trend in the right direction the positivity rate for this area is coming just hovering around 7% which is really in for the past two has been a downward Trend especially with the vaccine becoming more readily available within our state a speaking of the vaccine The Backs nations in general is a resolution tonight for the board to support the recommendations of Governor Murphy that public school Personnel be considered priority as a relates to the Alex mission of the vaccine within the state and by that I mean kind of Shifting or or Public School Employees to that one a category or the next the next up in 1 B the letter that the Mercer County superintendents sent recently got some press which is probably a good thing but but ultimately want to make sure that we're trying to make a little noise to ensure that we're not forgotten he part of the things that we're asking is same to the health department but we want to partner with you especially as a relates to the logistics of dissemination you know school districts are still highly skilled and highly practiced moving people in and out in a weed we do large events all the time right we whether it's a graduation whether it's a play whether it's funny cuz then we know how to organize groups in areas in parking lots and get people so I've been looking at Kodak to make sure they don't don't bypass us at school districts as it relates to the process of distribution of the vaccinations I'm asking the board tonight to approve irresolute if we would also send the governor Murphy on behalf of our school district expressing our support and advocacy for this to occur covid dashboard is prominently displayed on our website depending on how things Play We may increase when we update that I'll say this last week we only have five students reported cases three of those were for you attend in person two of those with Wii remote I'm hoping that we can continue on that downward Trend as we move forward as well no reported cases of Staff last week so I'm very pleased to report that I want to see black do you know was placed on all remote learning couple weeks ago because we did have a noticeable number of cases that surfaced connected to that school that scheduled to return to hybrid in person learning on Thursday February 11th definitely looking for getting back into that rhythm I talked a little bit about sports I know where student Representatives mentioned Sports I will say that our basketball season are cheerleaders are in full swing are basketball season they had the opening day I think I mentioned it at the last meeting on January 26th and their season schedule to conclude around March sticks swimming and track and field it what kind of next up so there please schedule today we're doing some virtual and practices and meetings and they were scheduled to begin the in-person opportunities on February first things happen you know we are going through some transition I do need to acknowledge Mike cepicky who is the assistant athletic director at the high school and also Dennis Benson the principal for kind of jumping in you know with with short notice to come to take on a heavy lift as a relates to transitioning art aspects associated with that I will say that there was a slight delay on the access to the pool and I know I've asked coach it to communicate that to our source swim team participants know was a combination of factors when we needed to get the health department I didn't know this fully the health department needed to come out in this is more so covid-19 it was some Provisions that they needed from us and we're in the process of actually showing that to them you know we lost some time last week because of the snow days but we're looking to get our students ended in the pool as quickly as possible the hoping that they were expecting that the health department will be out this week really just the kind of his conclude that process and give us the green light to move forward so parents sitting in our student-athletes connected to the swim team ask for your patience with we will get you in the pool and hopefully this week the optimistic regarding the pool I will give it a quick shout out to eating Rhode Island and B student participants the actors the witness and have no opportunity for us students once again to Showcase their talent and I just think that's that's why we're here so it's great to have opportunities and be creative and to overcome obstacles but still have students at Productions in you know not not give up based on some of the limitations that we have in person connection so I was really a throw with that I think that's it for now I'm going to conclude things and cancel inclement weather coming up later this week on Thursday on I don't think it's going to be a significant but we'll keep an eye on that one other thing I'll mention tonight lesbian they are still letting us the standardized assessment bad school districts in New Jersey completed historically has changed labels over over the years but you know it's usually a Sprint at current we received word that school district should still plan to administer this assessment Even in our current situation we also received communication not anything in detail regarding a remote option for this assessment to occur so that's all I haven't turned up with that is we don't have any kind of sense of what that me resemble it appears that the state of New Jersey did not receive a waiver federal government you bypass. assessment as they did last year that's what occurred last year but I don't know where things like I was scheduled to move forward with that despite the somewhat of a bumpy road. We've had this year so you know I'm going to look together more information and look the kind of lens some voice to this this argument but as of today we are scheduled to have it and I did I had a meeting with the Department of Education on Friday didn't get a lot of answers it was kind of just like what I just shared with you was really what was delivered to to US during that that me but we gather more information on the sound make sure we will keep the community updated but as of right now it appears that they'll be an in-person option but also remote option makes it to the njsla and with that I missed the president I concluded my report thanks Mark any questions for Mark on the board okay Ru 5 is the 1st of June board members coming so I'll open the floor to the board any comments from the board it's a sorry it's James I was looking for the mute button night I actually just wanted to say that the memorials for a mister Peter was so beautiful and I even attended the Mercer County Board of Commissioners meeting on January 28th and they had a moment of silence for him and it was it was it was just nice to see how he was remembered and how he's being honored I just wanted to say that extreme I'm just a little comment on the ocean report always great to hear from you guys positive during this thank you thank you okay I will move will have another opportunity. Let's move on to fight be the first opportunity public comments Texas Lottery so for tonight we'll move into our submitted comments we have to certified comments I'll ask at least to read them off now please everyone good evening I apologize if I mispronounce on anyone's name our first comment is from Stacy plant she says I would like to thank mr. Daniels the Board of Education mr. ham and mr. Vincent for their continued support of our Arts education programs at Hightstown High School I would like to ask for the district to approve the Hightstown High School jazz band to practice in person under the district guidelines this would also be line with the surrounding Mercer County Schools such as Princeton West Windsor and Hopewell Valley if the district is not going to approve the in-person playing of instruments I respectfully request that we be informed of their reasons why so that they can be addressed in timely manner so that our students can start to play together in person thank you the next comment is from Leanne Clark she says good evening today I heard New Jersey has the lowest rate of transmission for covid-19 and the is this really promising news the governor has open restaurants to 35% capacity gyms are open everyone is shopping and then he sees as well as several New Jersey schools have children successfully attending 5 days a week in person I feel heard check needs to be more to get a solid plan in place and find a way to make it work to open the schools Foley for in-person learning the current hybrid schedule is not working nor enough I asked the district to take a deeper dive into the schedules and plans for your reopening before June all around we have had too many empty promises said September we all know the state government does not plan to open fully in the near future so matter should have already been taken by our Administration team to meet the reopening guidelines if some requirements are challenging I asked you to find a solution not just continue to postpone a full reopening involve the community ask for help find a way to make it work and open the school so students can return to the classroom five. My son is Town attends Hightstown High on a hybrid schedule and all his teachers are in person in the classroom for those teachers who have not yet returned because they are awaiting the vaccine the district if not already doing so should be at helping to assist them and getting them back to needed any person who had the underlying medical condition or whom as a smoker can sign up as of today Mercer County is pushing the governor to make teachers a priority and I hope our district is helping to support this request if it's a ventilation if you other than the overall average completed with the HVAC then crack a window the kids can dress appropriately for the weather if it's is facing problem then convert the gyms or cafeteria and as many other spaces in the building into a classroom it's disappointing we do not yet have a cell plan for reopening and it's already February I would like to know when we can expect all students return to school for for full in person instruction this school year thank you for your time and that's it okay do we have any members to the public in the meeting today wishing to speak so if anyone would like to make a public comment please raise your hand and I will oh and Order and I meet you and allow you make your public comment not seeing any Mister Library okay we'll move on there be another opportunity I am sick say is old business I think all the first issue is for you to the budget discussion yes thank you just to give a quick update on where we are with the budget from the last time we met if you remember that we were well over 2 million dollars in a deficit trying to work. said to balance our budget since then we've come to an agreement which is I think a pretty historic agreement for us we we've always kind of struggled to finance like most districts due to finance our technology needs the really what we had put in our original budget with a two million-dollar purchase one time purchase to kind of catch us up cuz we are kind of hitting a bubble with laptops and teacher tablets and Chromebooks coming off the line so what we have worked out is basically a two million-dollar lease purchase looks like any lease where you take a loan out and you pay it off several years for the equipment so we have a two million. car lease purchase which will be about $500,000 in principal and interest over the next 4 years this is important because now basically what we've done is be operationalize our technology needs to moving forward as he's come off will have a plan to replace I'm sure that's something that we haven't had in the past I think that's something that we're all very proud that we finally hit so when we do that we get to reduce that 2 + million dollar deficit Me by about 1.5 million dollars an hour down to around three or four hundred thousand which you know for district are size are we should be able to reconcile that so we're just kind of sitting right there at the moment you know some important dates coming up right now we're waiting for the Governor's budget address which is usually towards the end of February it has moved in years past where they've had trouble balancing their budget it takes an in-law enactment to move the address that has come in late March before and after early March before that may happen as they try to come up with a balanced budget everyone's asking what's happening with state aid as you know we have balanced Flat state aid we are expecting DS2 which is the shifting of money from the overfunded districts to the underfunded districts like us to still occur we're expecting a million dollars is far as that goes so everyone is sitting Pat waiting the governor's address keep in mind this is an election year so in election years or you know schools tend to make out because the governor does not want to go until next New York State make a funding schools so we're relying on add to hopefully maybe shake a few dollars less I'm not sure how he's going to do that they're still billions behind they're still borrowing to balance the regular budget so at that's not a good thing so we'll see how this all plays out next couple weeks next important date will be March 22nd that will be the meeting I believe that we are going to have our initial tentative adoption the budget size for Mark and I do the budget presentation to you guys and you know we have died huge resolution where you know you guys are basically approve the budget to be sent down to the county so they can review the state document all the supporting documentation for our later public hearing which will happen more in the spring so that's my update for the budget thank you Paul the questions on a budget okay 6 be under old business it was an oversight on my part that we didn't bring this up the last meeting because I promised we would and then I left it out so the have to do with the Odyssey were doing it and we talked about the advantages the benefits to the public of recording our meetings but I just wanted to open this up for discussion in case they're out of The View and other concerns or issues or maybe some feedback if anybody hasn't had a chance to go back to look at the videotape of our last meeting. I'm starting not to videotape the recording her last public session any comments or questions I just wanted to say I mean I understand that we're recording and I understand the purpose of it and if we were fully in person with meetings I would be more comfortable with it I just I mean I understand it just makes me slightly uncomfortable especially since we're in our homes and you know you don't know what's going on or if you know people come in and out if your family members or stuff like that it does make me slightly uncomfortable with the recording just because we are home in the remote situation but that was my only comment understood yeah we both had that situation even though I'm the cable news we've had kids come on set dogs come on set I mean I'll start to I'm using situations that we've all seen on the on programs just do the best we can and it'll actually be I think a little bit even more of a challenge than we do began meeting in person again because in order to continue this we are probably going to need to look at some of our members maybe not being present and participating remotely will have to see what the legal Traditions are of that board votes partially in person to partially remote but also we have a challenge of recording and whether we have our faculty and students involved in possibly using some arrangement of cameras in our real whatever room we choose to have our board meetings how that recording is going to take place enter production afterwards so yeah we have some it's just the beginning the new steps for us we talked about this for years and years and now a reality any other concerns please feel free to bring them up no one else wanted to speak to this topic okay we'll move on then I'm 7 I don't have any policies for first reading item 8 there's a background statements which doesn't require action but item 9 is the detailed amended policies for second reading and I believe you've been through most of these and item eight gives the detailed background of these policies so let's get emotion in second and if there's any discussion with him stop and have that discussion on second thought I don't need to read all of these Justin Ames 499 a policy 1620 administrative can a contract be policy 2431 athletic competition CA policy 2460 for gifted and talented students D policy 5335 seizure auctions epolicy 6440 Cooperative purchasing F policy 6440.01 electronic funds transfer and claimant certification GA policy 7440 School District security each policy 8420 emergency in crisis situations I policy 7450 property inventory J policy 8561 procurement procedures for school nutrition program in case policy 7510 use of school facilities compelling need discussion I think we're going to have some further discussion about tickets and talented program are we doing that tonight or Mark where we going to do that at a later meeting orangette and not we're not doing an in-depth conversation tonight but if you have any questions we can definitely address those okay then we'll look thanks I just have a brief personal and that is this Taylor to East Windsor Regional or is the power Consultants standard state-mandated guideline on the gifted and talented this is recommend date the mandated components of a gifted and talented Ram in it in a New Jersey school district okay you know the questions okay Portuguese sorriso it's ramachandran yes mister yes Miss Lance yes yes yes yes yes the celebrity yes okay I am trying to say is the second opportunity for a board member comments new board members when to add anything to our discussion breakthrough tonight I didn't Envy is a second opportunity for public comments I'll open up the store again all indicated to see you raise your hands will recognize you I do not see any hands raised live on them Tina set on you and switch tabs again okay motion to approve routine items by exception having read the materials received I moved that the board approve the routine agenda items as submitted stopping for February 8th 2021 be approved carry over amendment of ESS a esea fiscal year 2020 2021 for Title 1 2 33 immigrant in 4C out-of-district placement need Professional Services for students etravel / virtual and related expenses F recycling - 29 resolution requesting Governor Murphy to include Public School District Personnel in the official expert vaccine allotment panels definition of front-line workers East approval to join the tips purchasing system I submission of the 2020 audit signing certification of implementation J assistant supervisor of Transportation driver job description K change order number 224 South High School main entrance reconfiguration El bill is due February 8th 2020 and report of the board secretary and financial report for December 2020 and transfer will money is report for December 2020 circular by calling me questions I just want to thank Mark and polish were pulling together the language for this resolution on the public school district Personnel we certainly in the entrance getting the schools opening in overcoming the reluctance of our school families and including our faculty to send their kids to school we strongly encourage that we all support this resolution to call on the state and have our personnel and that's all all in building Personnel the be moved forward to get their vaccinations as soon as possible my comments anyone else I meant all this for you. I was just curious there was a item I which was audit finding certificate of implementation which required submission if there were any findings but there weren't any so I didn't know if you had anything to say it's a blank form I will go back and double-check that Mr laverty It should read we did have one finding this year I'll mend the motion now we did a student ripe it was that did not require a cap I don't think requirements so we will amend the the form to includes that okay yeah I thought maybe it was by confusion with uploading of the form we will correct that in the meso for everyone information if you remember we had the audit presentation and there was a single finding which had to do with Student Activities and in the manner with some of the funds were used so are corrective action has already been has already been fermented so that's why we are submitting the corrective action plan implementation the koi any questions no question to reiterate the support and thanks to our Administration for sending that resolution request to Governor Murphy I agree this is critical and imperative that we can take care of all of our Escape staff anyone who's working in the public school system for their safety for our children's safety didn't help bring this thing to a close right so thank you for supporting that and at the community I'm sure they support as well this is a good thing thank you evolve I had a question in the item number k we've said that it's cancel turn off unused subgrade reconstruction alarms just admit you just elaborate on that little bit. What is does it mean you are not paying them or where I don't understand language I'm sorry wrong I was just taking a text here from our system be eyes and we just refined my point here on the corrective action plan if you actually go back and read desertification of the implementation this is not the actual corrective action plan this is the certification of implementation and in the verbiage says I hereby certify that all correction action have been implemented except for the following and then you know except for the following size everything is implemented there's nothing there but there yeah in item key that is a motion to approve change order number to it says cancellation of unused amount absolutely contracts we we have with Lounge where are design professionals do allow for small amount of changes to occur they basically you know agree that has you crack buildings open it's going to be some amounts of thing I come up that change the specifications some of my colleagues that when you put an allowance and they say that's part of the contract so if there's actually a change they will not bring that to the board and I'll just go ahead and make the Texas my Approach is a little different because I feel that any change really changes the specifications that were bent upon so I just like to have the public record that if we're going to do something that wasn't in the original bid documentation I would like to have that voted upon so what happens at the end of the injecting it doesn't always work out this way if you do not use all of your allowances you get to cancel it and the value of your contract produces so that's what happened in this particular situation there was $28,000 worth of allow which is which were not used and it's being canceled at this time thank you specifically are Engineers pretty good they were worried about that once we kind of cracked open our parking lot that the contractor would have found some subgrade work that would need to be done and by putting this allowance and it kind of almost forced the contractor to agree to a price per square but for fixing because he was concerned that if you didn't put that in there you come across a problem you have a bid out there you have a contractor they opened up your your parking lot and all the sudden you you're in a very tough position to negotiate because you need to have your parking lot. Do you have anything to back you up so it was great you know for sat on his part to put this in here we didn't need it so it's being canceled and those are the kinds of changes we like we like them any other questions okay call the board please yes mr. ramachandran yes Miss Drake yes yes yes mr. weeks Mr laverty okay we've completed our executive session business so there's no need for a second executive session this evening so items 13 computer Thank you regarding have a great night

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